How to Insert Footnotes in Microsoft Word

While working on a paper or report that requires intensive research, one often needs to provide references. Often while researching a book, writing an essay, or making a list, people find it essential to give explanations and add comments. Microsoft Word comes with a lot of reference features which make inserting footnotes a breeze. Microsoft Word automates the footnotes process, and the numbering is done by default. Let’s check the method for adding footnotes in Word for Mac and Windows.

Inserting Footnotes in Microsoft Word 2007 and later versions for Windows

  1. Open Microsoft Word by double-clicking on its icon.
  2. Now, create a new document or open an existing one.
  3. Click on References located at the upper middle side.
  4. Now, move the cursor where you wish to insert the footnote.
  5. By default, the superscript number assigned to each footnote will be in increasing order. Just put the cursor where you want the superscript number to be.
  6. Now, just hit the Insert Footnote button. Its icon will contain the letters A and B with a superscript number.
  7. The footnote number will get added. You will be able to see a separator bar at the lower side of the page. Type what you want to in the separator bar.
  8. Or else, you can hit the Control + Alt + F keys for creating a footnote.

How to change the format of footnotes?

If you want to use symbols rather than numbers, or want to set the footnotes to show beneath the text rather than appearing at the bottom of the page, or wish to begin the numbering from another number, then you can make such changes from the Footnote and Endnote screen. Just go to Menu option located at the lower right-hand edge of the Footnotes section, and click on it. Now, click on the Symbol button located next to the Custom mark. There are over 250 symbols to choose from.

Inserting Footnotes in Microsoft Word 2011 for Mac

  1. Open Microsoft Word on your Mac.
  2. Click on the View tab. It is located at the top and is sandwiched between Edit and Insert.
  3. From the drop-down menu, click on Print Layout.
  4. After that, put the cursor where you wish to insert the footnote.
  5. Go to the Document Element tab.
  6. Select the Footnote button from the Citations segment.
  7. A footnote will get added in the Word document.
  8. Or else, you can also hit the Command + Option + F keys to insert a footnote.

Harry Williams is a Microsoft Office expert and has been working in the technical industry since 2002. As a technical expert, Harry Williams has written technical blogs, manuals, white papers, and reviews for many websites such as

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